Job Description:

Clerk

Ferrovial Construction is seeking an organised, detail-oriented Clerk to support the administration of delivery ticket processes at Heathrow Airport. This role plays a key part in ensuring the accurate management of delivery tickets within InSite and Procore, supporting financial controls, compliance requirements, and timely payment processes.

The successful candidate will work closely with operational, procurement, commercial, and finance teams to maintain accurate records, monitor delivery ticket status, and assist with project administration activities.

Key Responsibilities

• Monitor and follow up on outstanding or missing delivery tickets with operational teams, suppliers, and procurement.
• Manage the accurate processing and administration of delivery tickets within InSite and Procore, ensuring documentation is correctly uploaded, linked to the relevant purchase orders, and maintained in line with project procedures.
• Support the reconciliation of delivery tickets against invoices prior to payment processing.
• Maintain accurate records and supporting documentation to meet audit, compliance, and financial reporting requirements.
• Collect, update, and maintain financial and project information within project trackers and reporting systems.
• Assist with data entry, document management, and general administrative support across the project and finance functions.
• Produce regular reports on outstanding delivery tickets and escalate overdue items where required.
• Support the implementation and continuous improvement of delivery ticket processes and controls.

Skills & Experience

• Strong attention to detail and accuracy when handling data and documentation.
• Good organisational and time-management skills.
• Proficient in Microsoft Office, Procore and InSite.
• Ability to work collaboratively with multiple departments and stakeholders.
• Strong written and verbal communication skills.

• Previous experience supporting finance, procurement, or commercial teams.
• Understanding of invoice validation and purchase orders.

What You'll Bring

• A proactive and organised approach to work.
• Problem-solving skills and the ability to follow up on outstanding actions.
• A commitment to maintaining accurate records and supporting project compliance.
• The ability to manage multiple tasks and priorities.

*Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.