Job Description:

This is an excellent opportunity for an experienced accounts and administration professional to provide support across a variety of business, charity and property matters.

Working for a client based near Henley-on-Thames, you will assist with accounts and general administration tasks, with support from an external accountant. This varied role would suit someone who is organised, enjoys working independently and is confident keeping track of different responsibilities and deadlines.

£18.50 per hour.

10 hours per week over two days, with flexibility on the days and times worked.

Due to the location, you will need to drive.

Responsibilities:

• Maintain the diary, provide meeting reminders and ensure information is prepared in advance
• Monitor emails and assist with typing, scanning and general correspondence
• Keep office supplies and stationery up to date
• Maintain financial records and prepare supporting information for monthly and annual accounts, working with the external accountant
• Collate financial information for VAT returns, with support from the external accountant
• Monitor bank accounts and maintain cashflow records
• Set up invoices for payment and prepare monthly payroll information for a small number of employees, with payroll processed by the accountants
• Monitor rental payments and issue rent demands
• Maintain tenant records, deposit information and tenancy schedules
• Keep track of lease renewals and provide reminders
• Produce an annual service charge
• Liaise with tenants, accountants and solicitors as required
• Maintain tenant email groups and contact details
• Keep track of projects and deadlines, including buildings insurance and gas certificates
• Make occasional trips to the bank and post office
• Assist with other day-to-day tasks as needed

Experience and skills required:

• Previous experience in a varied accounts and administration role
• Experience maintaining financial records and preparing information
• Confidence monitoring bank accounts, payments and cashflow
• Strong organisational skills and the ability to manage a variety of tasks and deadlines
• Accuracy and attention to detail
• Good written and verbal communication skills
• Confidence liaising with tenants and professional contacts
• A proactive approach and the ability to work independently
• Property administration experience would be useful
• The ability to drive due to the location