Job Description:

Talent Administrator
Role Overview

• Support the Talent Acquisition team with recruitment and administration activities.
• Coordinate the attraction, sourcing and hiring of high-quality candidates.
• Deliver an excellent experience for candidates throughout the recruitment process.
• Provide administrative support across the full recruitment lifecycle.
• Assist with employer branding and talent attraction initiatives.

Candidate Attraction & Sourcing

• Source candidates through LinkedIn and social media platforms.
• Utilise employee referral programmes.
• Search internal candidate databases.
• Engage with external recruitment agencies and suppliers.
• Build and maintain candidate talent pools.
• Support recruitment advertising campaigns.
• Identify talent for current and future hiring needs.
• Promote the organisation as an employer of choice.
• Maintain regular communication with prospective candidates.

Candidate Management

• Ensure a positive candidate experience from application to onboarding.
• Respond to candidate enquiries promptly.
• Schedule interviews and assessment activities.
• Send interview invitations and confirmations.
• Coordinate interview logistics with hiring managers.
• Ensure candidates receive relevant interview information.
• Monitor candidate progress through the recruitment process.
• Gather and record interview feedback.

Stakeholder & Supplier Management

• Develop strong relationships with hiring managers.
• Liaise with internal stakeholders across different business areas.
• Manage relationships with recruitment agencies and suppliers.
• Work with diversity recruitment partners.
• Act as a key contact for recruitment-related queries.
• Support recruitment projects and initiatives.
• Build effective working relationships across the business.

Recruitment Administration

• Manage shared recruitment mailboxes.
• Respond to or redirect incoming enquiries.
• Keep recruitment records accurate and up to date.
• Maintain candidate and vacancy information.
• Prepare recruitment documentation.
• File and store employee records appropriately.
• Ensure all onboarding paperwork is completed.
• Maintain recruitment policies and procedures.
• Update process guides and recruitment documentation.

Onboarding & Compliance

• Monitor pre-employment screening checks.
• Track background checks and references.
• Ensure onboarding requirements are completed before start dates.
• Support new starter administration.
• Maintain compliance with company procedures.
• Ensure accurate documentation is available for audits.

Finance & Vendor Support

• Process recruitment invoices.
• Raise purchase orders.
• Support supplier onboarding and vendor set-up.
• Track recruitment-related expenditure.
• Assist with invoice queries where required.

Reporting & Systems

• Maintain recruitment trackers and spreadsheets.
• Update recruitment activity reports.
• Generate reports using Workday.
• Monitor recruitment metrics and KPIs.
• Collate Talent Acquisition survey responses.
• Produce recruitment data for stakeholders.
• Support reporting and workforce planning activities.

Skills & Experience

• Previous administration, HR or recruitment experience.
• Strong organisational and planning skills.
• Excellent attention to detail.
• Confident working in a fast-paced environment.
• Strong stakeholder management skills.
• Effective verbal and written communication skills.
• Experience using Workday.
• Strong Microsoft Office skills, including:
  • Outlook
  • Excel
  • Word
  • PowerPoint
  • Teams
• Ability to manage multiple priorities.
• Process improvement mindset.
• Proactive and self-motivated approach.
• Strong problem-solving skills.
• Ability to work independently and as part of a team.
• Positive and professional attitude.
• High level of initiative and ownership.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)